Adopt Chios Trees

The website http://www.adoptchiosmastihatree.gr/ is an online platform for the adoption of mastiha and olive trees via the internet. This platform is operated by the Social Cooperative Enterprise (SCE) “Luxunari” (hereinafter referred to as the “Company”), headquartered in Mesa Didyma, Chios 82102, with VAT number 997221305 and Tax Office of Chios.hb

Visitors/users can establish communication with the Company through the contact form located on the main page of the online platform, as well as via the customer service hotline for the online platform: +306945994100.

Privacy Preferences

At Adopt Chios Trees, our goal is to protect and ensure the privacy of the information provided to us, always respecting the trust of our customers and users of our website. We consistently adhere to the applicable national and European legislation for Personal Data Protection and have implemented a range of actions and procedures to ensure full compliance with the new General Data Protection Regulation (GDPR) of the European Union. Please review this Privacy and Data Protection Policy to learn more.

This Policy sets the foundation for processing all personal data we collect from you or that you provide to us through our website. We retain certain key information when you visit our website and recognize the importance of keeping this information secure, as well as informing you about how we intend to use it. Please study this Policy to understand how we collect, store, use, transmit, and protect personal data and information we receive. Additionally, familiarize yourself with your rights concerning this collection and processing, the methods through which you can exercise these rights, and how to contact us for any inquiries.

1. Principles Governing Data Processing
2. Legitimacy of Processing
3. Minors
4. Collection and Use of Personal Data
5. Transfer of Personal Data to Third Parties
6. Rights and How to Exercise Them
7. Links to Other Websites
8. Provision of Professional Services
9. Changes to the Personal Data Protection Policy
10. Contact Information
11. Principles Governing Data Processing
12. a) Legality and Transparency: All personal data we collect are subjected to lawful and fair processing, always in accordance with applicable laws and in a transparent manner regarding the information we collect about you.
13. b) Purpose Limitation and Data Minimization: Adopt Chios Trees collects your personal data for specific, explicit, and legitimate purposes, and they are not further processed in a manner that is incompatible with these purposes. Additionally, only relevant and necessary data are collected in proportion to the purposes for which they are processed. In other words, the information and data you share with us are not subjected to further unlawful processing unless there are reasons of public interest.
14. c) Accuracy: Your personal data are accurate and, when necessary, updated. Adopt Chios Trees takes all reasonable measures for the immediate deletion or correction of inaccurate personal data, both through the processing form and direct email communication, as detailed below.
15. d) Storage Limitation: Adopt Chios Trees retains your personal data only for the time required for their processing purposes or compliance with individual requests, or until you request their deletion (and in any case, not more than 7 years, unless we continue to keep them as required by the current legislation).
16. e) Data Integrity, Confidentiality, and Security: Adopt Chios Trees implements appropriate security policies and procedures to ensure that your personal data are processed in a manner that guarantees their appropriate security, including protection from unauthorized or unlawful processing and accidental loss, destruction, or damage, through the use of suitable technical and organizational measures.

Despite the efforts made by Adopt Chios Trees, absolute security cannot be guaranteed against all threats. In case of loss or breach of personal data, we have a specialized incident response team and a process to address these incidents promptly, limit possible consequences, and comply with our legal obligations. We make every effort to restrict access to your personal data only to those who need to be aware of them. Individuals with access to the data are required to maintain the confidentiality of this data. In case of a breach of your personal data, we will promptly inform you through all appropriate means.

2. Legality of Processing

For the processing of your personal data and information to be legal, certain conditions must be met. Adopt Chios Trees always complies with Greek and European legislation, collecting only the personal data that are necessary and essential, while adhering to the following legal conditions:

1. a) Your Consent: To process the data provided to us, you must have given us your prior consent, accepting the terms of use and this privacy policy of our website, and the use of cookies. Occasionally, we may ask for your specific permission to process some of your personal data, and the processing of your personal data will only be carried out in this way if you agree to it. You can withdraw your consent at any time by contacting Adopt Chios Trees at [email address].

In general, you are not required to submit personal data to Adopt Chios Trees online. However, we may ask you to provide certain personal data in order to receive additional information about our services, news, and events. Adopt Chios Trees may also request your permission for certain uses of your personal data, and you can either consent or refuse these uses. If you accept the consent clause for specific services or communications, such as an electronic newsletter, you will have the option to unsubscribe from the relevant recipient list at any time by following the instructions included in each communication. If you decide to unsubscribe from a service or communication, we will try to delete your data as soon as possible, although it may take some time or information before we can process your request.

1. b) Contractual Performance: This occurs when the processing of your personal data is necessary for the fulfillment of our obligations arising from a contract, when you are a contracting party, or at your request before entering into a contract.
2. c) Legal Obligation: This occurs when we are required to process your personal data to comply with a legal obligation, such as keeping records for tax purposes or providing information to a public authority or law enforcement agency.
3. d) Legitimate Interest: We may process data about you when it is in our legitimate interests and not overridden by your rights and interests. These legitimate interests may include, for example, ensuring the continuity of our activities, provided that they do not exceed your interests.
4. e) Public Interest: Sometimes, processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority.

3. Minors

Adopt Chios Trees recognizes the importance of protecting the personal data of children, especially in an online environment. If a child providing consent for the processing of their personal data is aged 16 or older, then the processing is in accordance with the law. If the child is under the age of 16, such processing is lawful only if and to the extent that consent is provided or authorized by the person who has parental responsibility for the child.

4. Collection and Use of Personal Data

4.1 What Data We Collect

We collect your personal data when you choose to provide it (for example, when you contact us via email or subscribe to specific services). In some cases, you may have already provided your Personal Data to Adopt Chios Trees in the past. If you choose to register or log in to an Adopt Chios Trees website using a third-party single sign-on service that verifies your identity and connects your login information with social media platforms (e.g., LinkedIn, Google, or Twitter), we collect any information or content needed for registration or login that you have given permission to the social media provider to share with us, such as your name and email address. The collection of other information may depend on the privacy settings you have set with the social media provider, so please review the privacy statement or policy of the relevant service.

By registering and/or submitting your personal data to Adopt Chios Trees, you also consent to the use of this data in accordance with this Statement. Your personal data will not be used for any other purposes unless we have your permission, or unless required or permitted by law or professional standards. For example, if you register on the Adopt Chios Trees website and provide information about your preferences, we will use this information to personalize your user experience. When you register or log in using a third-party single sign-on service, we may identify you as the same user across different devices and personalize your user experience and any other Adopt Chios Trees websites you visit. If you send us your CV to apply for a job position at Adopt Chios Trees via the internet, we will use the information you provide to assess whether you meet the existing job opportunities at Adopt Chios Trees. In some cases where you have registered for certain services, we may temporarily store your email address until we receive confirmation of the information you provided via email (i.e., by sending an email message to the email address you provided during registration to confirm the registration request).

4.2 Automatic Collection of Personal Data

In some cases, Adopt Chios Trees and its service providers use cookies and other technologies to automatically collect certain categories of data when you visit us online, as well as through email exchanges. The collection of this data allows us to personalize your online experience, improve the performance, usability, and effectiveness of Adopt Chios Trees’ online presence, and evaluate the effectiveness of our marketing activities.

4.2.1 IP Addresses

An IP address is a number assigned to your computer each time you access the internet. It allows computers and network servers to recognize and communicate with each other. IP addresses from which visitors appear to originate may be recorded for IT security and system diagnostic purposes. This information may also be used in aggregated form to conduct trend analysis and performance monitoring of the website.

4.2.2 Cookies

Cookies may be placed on your computer or device with internet connectivity every time you visit us online. This allows the website to remember your computer or device and serve various purposes. A warning banner will appear on our website, requiring your consent for cookie collection. If you do not give consent, your computer or internet-connected device will not be tracked for promotional activities. However, some secondary types of cookies may be necessary to ensure essential functionality. These cookies will not be excluded through the use of this warning banner. Your choice will be saved in a cookie and will be valid for a period of 365 days. If you wish to revoke your choice, you can do so by deleting the cookies from your browser. Although most web browsers automatically accept cookies, you can choose to accept or decline cookies through your browser’s settings (usually found in the Tools or Preferences menu of your web browser). You can also delete cookies from your device at any time. However, you should be aware that if you do not accept cookies, you may not be able to fully experience some of our website’s features, and some parts of our website may not function properly. Additional information on managing cookies can be found in the ‘Help’ folder of your web browser or through websites like www.allaboutcookies.org. Other third-party tools and widgets may also be used on our website to provide additional functionality. The use of these tools or widgets may install a cookie on your device to make their service easier to use and ensure that your activity displays correctly on our websites. Cookies, by themselves, do not disclose your email address or personally identify you in any other way. In our analytical reports, we may receive identification information, including IP addresses, but only to determine the number of unique visitors to our websites and the geographical origin of visitors, not to identify individual visitors. By browsing our website and entering your login information to access areas for registered users, you agree that we have the ability to place cookies on your computer or internet-connected device.

4.2.2.1 Types of Cookies

The main types of cookies that websites may use are described below:

• Visit cookies (session cookies): These are temporary cookies that remain in your device’s cookie file only during your visit and are deleted when you close the browsing program.
• Persistent cookies: These remain in your device’s cookie file even after you close the browsing program, sometimes for a year or longer (the exact duration depends on each cookie’s lifespan). Persistent cookies are used when the website administrator may need to know who you are on more than one visit (e.g., to remember your username or website preferences).
• First-party cookies: These are cookies installed in the browser and/or the hard drive of your device by the website you are visiting. This includes assigning a unique identifier code to you for tracking your navigation on the website. Website administrators often use first-party cookies for managing visits and identification purposes.
• Third-party cookies: These cookies are used by third parties, such as social networks, to track your visits to various websites where they advertise. The website administrator does not have control over these third-party cookies.

4.2.2.2 Video Service Provider Cookies (Google, Vimeo, DailyMotion, etc.) These providers may place cookies on your device if you watch videos on our website that are provided to us as an external service. If you disable these cookies, you may not be able to view embedded videos on our website.

4.2.3 Google Analytics Adopt Chios Trees uses Google Analytics. More information about how Adopt Chios Trees uses Google Analytics can be found here: Google Analytics Privacy Policy To provide visitors to the website with more options for data collection by Google Analytics, Google has developed the Google Analytics Opt-out Browser Add-on. The add-on communicates with Google Analytics JavaScript (ga.js) to indicate that information about the visit to the website should not be sent to Google Analytics. The Google Analytics Opt-out Browser Add-on does not prevent the transmission of information to the website itself or to other web analytics services.

4.2.4 Geolocation Tools Adopt Chios Trees may collect and use the geographical location of your computer or mobile device. This location data is collected to provide you with information about services that we believe may interest you based on your geographical location, as well as to improve the products and services we offer based on location.

4.3 Social Media Applications and Widgets The Adopt Chios Trees website may include functionality that allows you to share through third-party social networking applications, such as the Facebook Like button and the Twitter widget. These social networking applications may collect and use information regarding your use of the Adopt Chios Trees websites (see details about ‘Social Networking’ cookies above). Any personal information that you provide via such social networking applications may be collected and used by other members of the social networking application and such interactions are governed by the privacy policies of the companies that provide the application. We do not have control or responsibility for these companies or the use of your information by these companies. Additionally, our website may host blogs, forums, crowd-sourcing, and other applications or services (collectively referred to as ‘social media features’). The purpose of social media features is to facilitate the exchange of information and content. Any personal information that you provide in any Adopt Chios Trees social media feature may be shared with other users of that social media feature (unless otherwise stated at the time of collection), over whom we may have limited or no control. The posting of personal information of third parties (images, etc.) via the Adopt Chios Trees website is illegal unless prior consent of the data subjects has been obtained.

5. Transfer of Personal Data to Third Parties

We do not share personal data with third parties who are not affiliated with us, unless required for our legitimate business needs, to respond to your requests, and/or as required or permitted by law or professional standards. This includes the following third parties:

• External service providers: Where necessary, we will engage other companies and individuals to perform certain tasks that contribute to our services on our behalf under data processing agreements. For example, we may provide personal data to partners to host our databases and applications, for data processing services, or to send you requested information, or for call centers to provide support or conduct market research. All Adopt Chios Trees partners are fully compliant with the General Data Protection Regulation (GDPR) and are contractually committed to compliance. Adopt Chios Trees only discloses personal data to them when they comply with our strict data processing and security standards.
• Business transfers: In the event of a reorganization, restructuring, merger, sale, or other transfer of assets, we will transfer data, including personal data, to a reasonable extent, provided that the recipient agrees to respect your personal data in a manner consistent with applicable data protection laws. We will continue to ensure the confidentiality of any personal data and will inform you when your personal data becomes subject to a different privacy policy.
• Courts, legal, or regulatory authorities: Adopt Chios Trees may disclose personal data in response to requests from courts, legal, governmental, or law enforcement authorities, or where required and prudent to comply with applicable laws, court decisions, or orders of courts or legal authorities.
• Public Authorities: Adopt Chios Trees may disclose personal data in cases of public authority checks and controls, such as data protection, security, or tax audits. Indicatively, your Personal Data is disclosed to the following recipients:
• Google
• Mailchimp
• Facebook

Adopt Chios Trees will not transfer the personal data you provide to it to any third parties for their direct use for promotional purposes (marketing)

6. Rights and How to Exercise Them

If you have submitted personal data to Adopt Chios Trees, you have the following rights:

• Access: You have the right to access and export your personal data. Before providing you with personal data, we may ask you for proof of your identity and sufficient information about your transactions with us from which we can locate your personal data.
• Rectification: If the data we have about you is inaccurate, you can correct it through your profile settings, ‘Request for Personal Data Management,’ or alternatively, you can ask us to correct any inaccuracies in it.
• Objection and Restriction of Processing: You have the right to object to the processing of your personal data by us if we no longer have the right to use it for any legitimate reason or to request that its processing be restricted in certain cases, such as for data accuracy and legitimacy reasons.
• Right to Data Portability: Upon your request, we will transfer your data to another data controller, where technically feasible, under the condition that the processing is based on your consent or is necessary for the performance of a contract.
• Deletion: You have the right to request the deletion of your data in certain cases, such as when it is no longer necessary for processing or has been in our records for a long time. You can submit a request or exercise the above rights by contacting us at adoptchiostrees@gmail.com, and we will make all reasonable and practical efforts to comply with your request, provided it is in accordance with applicable law and professional standards

7. Links to Other Websites

The Adopt Chios Trees website may contain links to other websites for your convenience and information. These websites operate independently, and since they do not collaborate with Adopt Chios Trees, they are not under our control, and we are not responsible for any unlawful processing of your personal data that may occur. They may have their own privacy policies, which we encourage you to review in case you visit any links to other websites before disclosing any personal information.

8. Provision of Professional Services

Adopt Chios Trees collects personal data when providing professional services – typically when serving individuals, employers, businesses with natural person clients, and the public sector. Our relationships with clients are governed by cooperation agreements and general terms of transactions, including the use of the personal data we receive. Adopt Chios Trees provides various types of services, and its role may not always be clear to data subjects. However, Adopt Chios Trees complies with its obligations arising from applicable Greek and European legislation for the protection of personal data, as well as relevant regulatory directives related to the management of personal data

9. Changes to the Personal Data Protection Policy

Adopt Chios Trees may periodically amend this Policy to align with national and EU legislation and reflect our recent privacy practices. When changes are made, we will record the modification or revision date at the end of this page and, whenever deemed necessary, inform you of the changes.

10. Applicable Law

This text, as well as any dispute or claim arising from it or related to it, is governed by Greek Law and by the provisions of the General Data Protection Regulation 679/2016 (GDPR). The Courts of Chios have exclusive jurisdiction over such matters.

The company always seeks an amicable and extrajudicial resolution of any dispute that arises during the application or interpretation of the terms of this document. We suggest that for any concerns related to these terms, you contact the company’s management immediately via email at adoptchiostrees@gmail.com.

11. Contact

If you have any questions, comments, or complaints regarding how we manage or protect your personal data or if you wish to modify your personal data or exercise any of your rights as a data subject, please contact us at adoptchiostrees@gmail.com.

This policy was last revised on May 26, 2021, and has been in effect since July 22, 2020